This provides step-by-step instructions for employees to review and submit consent to receive their annual W-2 electronically through UKG.
1. Access UKG
Log in to your UKG account using your standard username and password.
2. Navigate to Tax Forms
- Select the Menu icon (three lines) in the upper-left corner.
- Go to My Info tab.
- Select My Pay > Forms > W2.
3. Open the W-2 Electronic Consent Form
- On the Tax Forms page, select the button at the top right titled Electronic Consent.
- Checkmark the box Receive Form W2/W2C Electronically and then press Save.
- Type your Full Name (exactly as seen listed above the box) and select Confirm button.
4. Confirmation
After submitting your consent:
- You should see a confirmation message on screen.
- The consent status will show as Consented under the W-2 Electronic Consent section. NOTE: To find this, visit My Pay > Forms > W2 > Electronic Consent button and then you will see the consented message with date and time of consent listed below the checkbox.
- You will receive your W-2 online when issued. Paper copies will no longer be mailed.
5. Changing Consent Later
If you wish to revoke your consent in the future:
- Return to My Info > My Pay > Forms > W2.
- Press the Electronic Consent at the top right.
- Uncheck the consent option and save your changes.