This Article Covers the Following
- Create New Documents & Assign Location from the Document
- What if I Don't Know Where I Want to Relocate Document
- Starred Documents & Folders
- Use Different Views
- Search Feature
- Useful Keyboard Shortcuts
Create New Documents & Assign Location from the Document
- In the left menu bar, select the New button.
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Then select the type of document you wish to create (Docs, Sheets, Slides, Forms, etc) and choose Blank document.
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From within the document, name your document and then you can place it inside the folder it belongs. Next to the file name, select the file icon
to move your file to its desired location. It would be best practice to move new documents to its desired location immediately upon creation.
What if I Don't Know Where I Want to Relocate Document
- If you don't know where a document should go, it is okay to create a new folder to place documents in until you decide where you wish to place it.
Starred Documents & Folders
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Right-click and select Add to Starred to star documents and folders that you use often.
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This allows you to access them through the Starred screen on the left side navigation bar.
- This is a great idea for documents you copy often like team or PLC minutes.
Use Different Views
Play around with the different types of views available in Drive.
- Condense or expand your folders in the left navigation bar. You can easily drag your files into your folders listed in this sidebar.
- Switch between list layout or grid layout by clicking on the "list
/ grid
" icon in the top right corner.
- Choose how to view your folders such as listed in order by filename, by last modified, etc.
Search Feature
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Use the Drive Search feature in the top bar to find documents.
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You can also right-click a folder and search within that folder and apply search filters, if applicable.
Useful Keyboard Shortcuts
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Rename folder or document shortcut: Click the folder or document in drive and type the letter n ("n").
- Share a folder or document shortcut: click the folder or document in drive and type a period (“.”).