This Article Covers the Following
- What is Google Workspace for Education?
- What Google Workspace for Education apps are Chesapeake Public Schools allowing students to access?
- Are students issued a Gmail address?
- What student information does Chesapeake Public Schools provide to Google?
- How is student information collected by Google protected?
- How does Google use student information provided by Chesapeake Public Schools?
- Are advertisements being targeted towards students in Google Workspace for Education?
- Is Google Workspace for Education compliant with the Family Educational Rights and Privacy Act (FERPA)?
- Where can I find more information about Google’s Workspace for Education privacy notice?
- Where can I view my child’s privacy settings for their Google Workspace for Education account?
- What happens to student email accounts and documents saved in Drive when they leave the school system?
- Are students being provided with internet safety training by Chesapeake Public Schools?
What is Google Workspace for Education?
Google Workspace for Education is a bundle of online tools such as Gmail, Drive, and Docs that allow students and teachers to easily communicate electronically, collaborate with each other, and store information in a safe environment.
What Google Workspace for Education apps are Chesapeake Public Schools allowing students to access?
Students have access to Google Calendar, Docs, Drawing, Drive, Forms, Gmail, Keep, Sheets, and Slides.
Are students issued a Gmail address?
All students are issued a Gmail address that they use to log into CPS-issued Chromebooks and Google Workspace for Education. Students in grades K-8 have access to Gmail and are only able to email within the Chesapeake Public Schools domain. High school students are permitted to use their Gmail for educational purposes outside of the Chesapeake Public Schools domain.
What student information does Chesapeake Public Schools provide to Google?
Chesapeake Public Schools provides only data that is required to create a Google login that resembles an email address. This includes students’ first name, middle initial, and last name.
How is student information collected by Google protected?
Information sent to Google is encrypted during transit and while it is at rest, including data a student may store on their Google Drive. More information about Google’s privacy protections can be viewed here: Google Privacy and Security.
How does Google use student information provided by Chesapeake Public Schools?
Information provided by Chesapeake Public Schools is used only to provide access to Google Workspace for Education and its features. Chesapeake Public Schools is the owner of the Google Workspace for Education account; however, the student maintains ownership of any artifacts created and stored in Google Workspace for Education.
Virginia state law prevents entities who provide schools with related services from using student information for their own benefit. As such, student information is only used to provide schools with the ability to use the services accordingly.
Are advertisements being targeted towards students in Google Workspace for Education?
Google Workspace for Education does not “process customer data for advertising purposes” and does not allow any advertisements.
Is Google Workspace for Education compliant with the Family Educational Rights and Privacy Act (FERPA)?
Google Workspace for Education is compliant with FERPA regulations as stated in their policy agreement: Google Workspace for Education Ferpa Compliance
Where can I find more information about Google’s Workspace for Education privacy notice?
It can be viewed here: Google Workspace for Education for Privacy Notice.
Where can I view my child’s privacy settings for their Google Workspace for Education account?
You and your child can visit https://myaccount.google.com while signed in to your child’s Google Workspace for Education account to view and manage account settings.
What happens to student email accounts and documents saved in Drive when they leave the school system?
When leaving the school system, students have 7 days to transfer any files or emails from their Google Workspace for Education account to their personal Google Drive. After the 7-day grace period ends, the student’s entire account, including all files and emails, is permanently deleted. Neither Chesapeake Public Schools nor Google has the ability to restore files once the account has been deleted. Students may use Google Takeout if they are interested in transferring their files to a personal Google account.
Are students being provided with internet safety training by Chesapeake Public Schools?
All Chesapeake Public Schools students receive internet safety training. Instruction is provided as a lesson and reinforced as appropriate by the classroom teacher when students are using different types of technology. More information can be found here: Chesapeake Public Schools Internet Safety.