Overtime hours can either be paid out to the employee or converted into an accrual for future leave requests.
NOTE: Please be advised that UKG will automatically pay out all overtime. If you would like to manually distribute your overtime to either pay or comp time, you can follow these steps.
Employees will receive a notification under My To Do Items in UKG.
- Select the Distribution Counter notification under My To Do Items tab.
- From the Distribution Value Type Field, select Simple.
- Under Counter 1, select applicable option:
- Extra Contract Paid – Pays out overtime on the next pay period.
- Comp Time 1.0x – Moves overtime hours into the Comp Bank.
- Comp Time 0.5x - Moves overtime hours into the Comp Bank.
- Straight Overtime Paid – Pays out overtime on the next pay period.
-
Overtime Paid - Pays out overtime on the next pay period.
- Enter the Total Time to be moved (Ex: 0.25).
Click Distribute to complete the process.
You will only be able to move comp time once you have received the notification. Comp time information/notifications are released after Fridays each week. Please reach out to the payroll department on Monday if you don't receive a notification.
Be sure to complete all comp time distribution tasks within one week of receiving the notification or before the pay period closes whichever comes first.
For example, if you want to convert overtime (OT) or extra contract hours earned during the September 21 – October 4 pay period into comp time, you must do so before Tuesday, October 7, when supervisors are required to approve timesheets.
Once a pay period has closed and your timesheet has been approved, overtime or extra contract hours can no longer be moved to comp time. Any hours not converted will automatically be paid out.